UTS-Temporary Executive Assistant at UNC Chapel Hill
Job Description
Posting Number
PG194770TMPosition Number
48JM115Position Type
TemporaryEssential Job Duties
The Executive Assistant’s (EA’s) primary responsibility is to provide executive support to the College of Arts & Sciences’ leadership. In this capacity, the EA will focus on communicating and coordinating meetings, events, communications, and office management. It will serve as a key and primary contact within the Dean’s Office. The role must have a comprehensive knowledge of the administrative functions of the College’s divisions, associated centers, and department leadership.
The position must analyze, prioritize, and keep track of multiple pieces of complex and often confidential information in order to make accurate, efficient recommendations regarding workflow, and provide facilitation and the processing of information and correspondences. In close collaboration with senior leaders, the EA manages the complex schedules, including requests for appointments, meetings, events and travel with significant discretion and judgement. The job is responsible for independent problem solving, answering questions, providing information, and taking action on behalf of their supervisors.
Is Time Limited
YesJob City & State
Chapel Hill, NCClassification Title
Temporary-Professional NonFacultyWorking Title
UTS-Temporary Executive Assistant at UNC Chapel HillWork Schedule
Schedule of M-F 8am-5pm 100% on siteOther Work/Responsibilities
Note about parking:This position would work onsite in the College of Arts & Sciences Deans Office located in South Building. This is a 40 hour a week job, 8:00-5:00 with break, Monday-Friday, with no expectation of overtime or weekends. We offer some flexibility with a hybrid arrangement in which one day per week can be worked remote, depending on the needs of the executive.
Our office cannot provide an official parking permit for this temporary position, but we may be able to offer a free space located at our Franklin Street office, which would be about a half mile walk to South Building. Beyond that option, there are Chapel Hill parking lot options of roughly equal distance at $8 per day.
Our office cannot provide an official parking permit for this temporary position, but we may be able to offer a free space located at our Franklin Street office, which would be about a half mile walk to South Building. Beyond that option, there are Chapel Hill parking lot options of roughly equal distance at $8 per day.
Minimum Experience/Education
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Department Required Skills
- Excellent verbal, written, and communication skills are required, i.e., the ability to communicate effectively verbally and through written correspondence as well as in communicating with individuals in one-on-one situations. A precise command of grammar, punctuation, and spelling is required. Attention to detail is required. Adeptness with multitasking is required. Computer literacy is required and includes keyboarding ability and proficiency with word processing, spreadsheets, and presentation software. Excellent organizational skills are required. Must be able to work independently, use initiative, and make substantive decisions quickly. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Preferred Years Experience, Skills, Training, Education
N/A
Required License or Certification
N/A
Valid NC Driver's License required?
NoCommercial Driver's License Required?
NoAnticipated Hiring Range
$28.75/hourJob Open Date
12/10/2024Quick Link
https://jobs.ncsu.edu/postings/211929AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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